Implementing a new ERP system is never a simple transition no matter the size or industry of your business. Macola 10 is no exception.
Macola helps you to handle every part of your manufacturing or distribution business. From controlling product manufacturing to managing customer relationships, there is a ton of information involved in moving from one system to another.
Although there are a number of ways to make this transition easier on both your business and your employees, there are still common Macola conversion mistakes that happen during implementation time and time again that are easily avoidable.
Below is a compiled list of the most common mistakes that we see during a Macola conversion.
1. Treating Macola as Simply a Technical Conversion
Moving to Macola is an accounting-driven conversion. If you bring someone in who is just running through a checklist and does not understand what is happening to the financial information, it puts your conversion at risk.
You're then left with differences in balances that you can't explain or figure out that can have a severe effect on your business. You have to understand the financial ramifications of what you're doing when you implement an ERP system.
2. Not Testing Enough or Not Testing At All
You can never pilot hard enough, deep enough, and long enough. Many clients that we've had difficulty with in the go-live phase haven't been honest with us on the amount of piloting that they've actually done, which is a necessity with any ERP.
If your end-users don't feel trained, they need to say so. A lot of users we work with don't have the testing guidance necessary for a product like Macola which can lead to a lot of issues down the line when the system is fully integrated.
3. The Knowledge Gap with Accounting Functionality
A lot of users fail to understand how different the financial accounting process is in Macola 10 versus earlier versions. They believe once they've used the product in the past, they can continue to do so seamlessly with no new knowledge or education.
Again this is an accounting driven conversion, all the changes are made in the financial aspect of the software.
4. Not Anticipating User Pushback
This mistake is just as common for Macola 10 as it is for any new system. When people are used to the way things were for years and years and then something new is implemented, you can't just expect them to instantly adopt it.
There has to be a good amount of internal education to what the new processes will look like that will disrupt the day-to-day user to activity. This is something we've been more concerned with lately than we were in the earlier days. We’ve had users come in on go-live day and say they just want their old system back.
5. Failing to Scrub Data Thoroughly
The scrubbing of that data is really important so that you bring in data that makes sense with the new system. Missing these easy fixes such as incorrect date formats or wrong state and country codes can cause a lot of confusion down the line if it isn't corrected early on.
6. Forgetting about Forms
Something people often forget about is converting forms into a new system. We go live and everyone's happy with all the data and how it turned out, but now the purchase orders or the invoices don't line up. This is often due to no one taking the time to do testing on all of the forms.
7. Custom Reports
A lot of reports may no longer be necessary because there are new tools in the system. The data may have changed so that the old reports need to be re-written.
This means the reports that you've utilized in the past may no longer be accurate or up to date within the new system. This is another area that takes a lot testing and precaution when a new system is implemented.
Having the right partner to offer services and support can make all of the difference when it comes down to mistakes like these. Professionals who are trained on ERP solutions have first-hand knowledge of how detrimental these mistakes can be and can help your business choose the right path for implementation.